Plan with confidence
See likely costs before you book and make decisions about your event fee.
For the plans that bring Scouts together
Event budgeting
made simple.
From activity evenings to international adventures, plan your next Scout event with confidence. Estimate costs, work out participant contributions and keep track of your event finances — all in one place.
Start without signing in. Your first budget is just a few steps away.
Less guesswork, better plans
A clearer picture before the event begins.
Keep costs organised
Bring accommodation, transport, food, activities and more into one budget.
Know what to charge
See how participant numbers and expected income affect the event's finances.
Keep plans up to date
Save a budget, return to edit it and compare planned costs with actuals through OSM Accounts.
A simple way to get started
From your first idea to a budget you can use.
Follow a fictional Explorer weekend camp through the same screens you'll use to plan your own event.
01
Start with the basics.
Create a budget and add your event name, a short description and dates. You can start from a blank budget, or choose an event from OSM when it's connected.
02
Work out what your event will cost.
Add costs for your stay, travel, food, activities and equipment. Enter a total or a per-person amount and let the budget bring the figures together.
03
Your budget, your way.
Use Guided Mode to plan in themed sections, or switch to Simplified Mode for one direct list of budget lines. Both views work with the same budget.
Guided Mode groups related costs into sections, with helpful calculators for common costs.
04
Understand how your event will be funded.
Add participant contributions and other income, such as fundraising or grants. The summary brings expected income and spending together.
05
Review the numbers.
Check the planned income, expenditure, forecast surplus or deficit and estimated fee before you commit to the event.
06
Save, manage and track your budget.
Save your plan and come back to edit it. With an OSM account, you can manage your budgets and, for an event linked to OSM Accounts, compare actual transactions with your estimates.
Budgets made without signing in are automatically deleted six months after creation. Sign in with OSM to keep a budget permanently.
Ready to give it a go?
Start with a blank budget and build it at your own pace.
Useful details, built in
Made for real event planning.
Detailed cost categories
See how accommodation, travel, food, activities and other costs contribute to the total.
Flexible budget lines
Add, change and organise costs as the plan takes shape.
Save and share
Keep budgets in your account or share a view-only statement with others.
Export your statement
Print or save as PDF, or download a CSV or Excel workbook.
Optional OSM connection
Even better with Online Scout Manager.
Sign in with OSM to access My Budgets, link a budget to an event and, with the right OSM Accounts access, compare actual finances with your plan.
- Find your budgets from My Budgets
- Link a plan to a section event
- Review actual income and spending from OSM Accounts
Guest budgets expire six months after they were created. Signing in only keeps a guest budget when you add it to your OSM account.
Big or small, start with a plan
From activity nights to international adventures.
Use the budget to bring the costs and expected income for your event together.
Activity evenings
Venue hire, materials, equipment and participant contributions.
Weekend camps
Campsite fees, food, transport, activities and equipment.
International trips
Flights, accommodation, insurance, activities and travel costs.
Larger events
Multiple costs, suppliers and income sources in one plan.
A few helpful answers
Frequently asked questions.
Do I need an OSM account?
No. You can create a budget without signing in. OSM sign-in adds account features, including My Budgets and permanent retention once you add a budget to your account.
Can I edit a budget after creating it?
Yes. Keep the private edit link or sign in to edit a budget saved to your OSM account. A view link is read-only.
What's the difference between Guided and Simplified Mode?
Guided Mode arranges costs into themed sections with calculators for common costs. Simplified Mode shows a single list of budget lines.
Can I switch between budgeting modes?
Yes. Both modes show the same budget, so switching views doesn't change its figures.
Can I track what I've actually spent?
When a budget is linked to an OSM event and your account has Finance access, you can import its OSM Accounts transactions and compare actuals with the budget.
What happens if I don't sign in?
You can still create and edit a budget with its private edit link. Guest budgets are automatically deleted six months after creation.
Can I use it for an international trip?
Yes. Add the travel, accommodation, insurance, activities and other costs that make sense for your trip.
Your next event starts here
Ready to plan your next event?
Take the guesswork out of event finances and start building your budget.